Call for Volunteers- Treasurer & Secretary

Southside Film is looking for new volunteers in the key roles of Treasurer & Secretary 

Southside Film is dedicated to bringing film back to Southside Glasgow, an area with no local cinema and, until Southside Film started in May 2011, no regular film screenings or events.

We plan to run the film festival in October 2015 and to continue to provide screenings and film events throughout 2015. We are looking for new volunteers to fill the key roles of Secretary and Treasurer.  Are you interested in joining us?

Role description: Treasurer

Managing the box office at screenings/events which includes:
– ordering and collecting printed tickets or creating ticket info for online sales prior to screenings; 
– organising floats for screenings/events and managing box office sales at screenings/events;
– banking cash after screenings
– submitting box office figures to distributors.

Coordinating, checking and processing volunteer expense claims.

Monitoring the bank account and acting as signature on the bank account.

Responsible for paying invoices on time and liasing with film distributors and filmmakers re payments.

Reporting on finances at Southside Film monthly meetings including producing an income/ ticket reconciliation per screening and producing an annual financial report.

Produce final company accounts and submit to HMRC annually.

Have a shared responsibility with the company directors for ensuring that CIC paperwork is filed and  for the payment of annual company fees and taxes.

Optional company director role.

Role description: Secretary

Organising, preparing agendas for meetings and taking minutes at monthly meetings.

Keeping a true and accurate record of these minutes and circulating the minutes to everyone involved.

Assist with all Southside Film correspondence including email, press and online correspondence.

Overseeing the updating and maintenance of various social media channels and the Southside Film website.

Coordinate the e-newsletter communication – promote, collect and administrate the monthly Mail Chimp e-newsletter to those signed up to the Southside Film mailing list.

Coordinate the design, printing and distribution of flyers and posters for Southside Film year round 

Manage the administration of Southside Filmmakers Award entries and award at annual film festival.

Coordinate the evaluation and monitoring of screenings and/or events including producing, distributing and collecting monitoring and evaluation forms and then collating this info into event and annual reports.

Help to source and organise film prints and licenses and liaise with film distributors and filmmakers.

Coordinate the booking of screening venues and liaise with venue contacts.

Volunteering at screenings and/or events.

Have a shared responsibility with company directors for ensuring CIC paperwork is filed and overseeing other company related correspondence.

Optional company director role.

We expect that the Treasurer and Secretary will have to commit approximately half a day a month to Southside Film activity, to attend monthly two hour meetings in the Southside and to attend screenings and events during the film festival in October 2015 and throughout the year when possible.

Southside Film is volunteer run and operates as a community interest company, investing any profits back into the organisation to provide future free or affordable film screenings, events, workshops and other opportunities.

These roles are voluntary but as per the festival’s Volunteer Policy, expenses will be covered.

Find out more about Southside Film here:

Please apply by sending your CV and/or web link to Karen O’Hare at along with a statement explaining what you bring to the festival and why you want to support Southside Film.

Deadline is 5pm, 17 February, 2015.